Special Assistant

Clearance Level
None
Category
Program Management
Location
Washington, District of Columbia

REQ#: RQ121361

Travel Required: Less than 10%
Public Trust: NACI (T1)
Requisition Type: Regular

Essential Tasks Include:

  • Provide direct support to the Division Director, brief Division Director on matters requiring executive attention.
  • Manage the Division Director’s schedule and provide reminders around important deadlines as needed; provide support by tracking and maintaining information workflows.
  • Manage flow of information between the Division Director, Regional Supervisors, and Regional Staff; ensure requests for action are relayed to appropriate staff and implement actions to ensure timely response.
  • Coordinate Division Director travel and meeting arrangements, process travel and expense reports upon completed travel.
  • Provide high-level support on a range of analytical tasks to support decision making.
  • Coordinate and prepare briefing materials and presentations to include research briefings for the Division Director.
  • Develop key resource materials for attendance at meetings, conferences, and seminars by preparing briefing material in coordination with other division staff.
  • Manage communications with internal and external partners and participate in outreach and coordination efforts in conjunction with other division staff.
  • Maintain SharePoint workflows and document repositories, ensuring consistent standards of document organization and collection across the division. 
  • Recommend procedures that will improve the efficiency and effectiveness of workflows. Draft Standard Operating Procedures for reoccurring processes.
  • Support staff in requesting leadership review/approvals/meetings, coordinate office workflows. Upload and edit documents to an office-wide SharePoint site.
  • Support coordination of inter-agency and international visitor meetings, escort guests.
  • Compile meeting agendas and minutes as needed.
  • Support compilation and analysis of various contract, program, and financial data using various database programs, and prepares monthly status reports based on the results as needed.
  • Analyze and evaluate documents submitted via SWIFT from federal agencies and outside stakeholders to determine dissemination within internal offices.
  • Support new initiatives and projects as needed. 

Qualifications

  • Bachelor's Degree in a related discipline and at least 5 years of related experience.
  • Excellent organization skills, analytical skills, and attention to detail.
  • Previous experience supporting government or executive leadership required.
  • Prior experience in the fields of immigrant and refugee services preferred.
  • Self-motivated with demonstrated qualities of integrity.
  • Excellent collaboration skills; able to work synergistically with other team members.
  • Highly productive with minimal direct supervision.
  • Excellent written and verbal communication skills.
  • Expertise in MS Office including MS Word, Excel, and PowerPoint.

This position is based in Washington, DC and requires a Public Trust clearance.


About Our Work

We are GDIT. The people supporting some of the most complex government, defense, and intelligence projects across the country. We deliver. Bringing the expertise needed to understand and advance critical missions. We transform. Shifting the ways clients invest in, integrate, and innovate technology solutions. We ensure today is safe and tomorrow is smarter. We are there. On the ground, beside our clients, in the lab, and everywhere in between. Offering the technology transformations, strategy, and mission services needed to get the job done.

COVID-19 Vaccination

GDIT does not have a vaccination mandate applicable to all employees. To protect the health and safety of its employees and to comply with customer requirements, however, GDIT may require employees in certain positions to be fully vaccinated against COVID-19. Vaccination requirements will depend on the status of the federal contractor mandate and customer site requirements.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.