Administrative Assistant III - TS/SCI w/Polygraph

Clearance Level
Top Secret SCI + Polygraph
Category
SCA
Location
McLean, Virginia
Onsite Workplace
Key Skills For Success

Communication

Microsoft Office

Office Administration

REQ#: RQ168812
Requisition Type: Regular
Your Impact

Own your opportunity to serve as a critical component of our nation’s safety and security. Make an impact by using your expertise to protect our country from threats.

Job Description

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

  • Officer will report to the staff leadership (Chief of Support) and support a wide range of administrative duties to ensure smooth functioning of the department to include managing access requests, assisting with facilities requests, including those pertaining to desk and vault needs, ordering office supplies, managing time and attendance records, maintaining organizational charts and phone lists, managing schedules and calendars; assisting with event planning; and supporting the office's employee onboarding program

  • Verbal/written communication is a focus of this role, but there is no need for briefings

  • No physical requirements expected

  • No travel requirements

  • Intermediate proficiency with Microsoft Outlook, as well as MS Office Word and Excel

  • Candidate will use the internal training program and sponsor personnel access system

  • Prior sponsor experience is required

  • The Administrative Assistant III (AA III) will be responsible for maintaining organizational charts and phone lists, tracking the arrival and departures of officers, and arranging both onboarding activities and exit interviews as appropriate

  • The officer will work with managers to develop an SOP for arrivals and departures

  • The AA III will also ensure the timely and accurate completion of time and attendance records. In this position, the Administrative Assistant III (AAIII) will be handling end-to-end task management assisting with the administrative needs of a growing and fast-paced operational program office

  • Managing conference room schedules; creating weekend duty rosters; coordinating with other department AAs on the transfer of officers or goods between offices and the scheduling transportation to and from downtown Washington DC are all tasks that will fall under the duties of the AA III

  • The Administrative Assistant III (AA III) will be responsible for managing/supporting the calendars of two senior executive and six GS-15 positions who lead the unit. This unit is comprised of the Office Chief, Deputy, Chief of Operations, Chief of Staff and Group Chiefs. They will work to manage the calendars and help schedule important meetings and other functions on behalf of the department

  • The Administrative Assistant (AA III) will maintain related shared drives, administrative requests for system access, as well as related phone lists, personnel information, etc.

  • The AA III will provide assistance in scheduling and organizing meetings and conferences

  • There are typically 6-8 internal, on-site meeting a week. Attendance at these weekly meetings is welcome but there is no requirement to participate or record minutes, etc.

  • Additionally there may be a semi-annual requirement to assist with an off-site conference in the WMA

  • Responsibilities in assisting with this conference may include helping to arrange lodging, catering, and local transportation for out of town visitors

  • The candidate will perform a full range of administrative duties to include: ordering, tracking, and managing the budget for office supplies; coordinating, tracking, and assisting with office renovations

  • The AA III will also be required to coordinate overseas travel for the Front Office principals

WHAT YOU'LL NEED TO SUCCEED:

  • The position requires an active TS/SCI with Polygraph clearance

  • HS Diploma and 3 years of relevant experience or equivalent combination of education and experience

  • Core hours are 8 am - 4pm, arrival no earlier than 7:30 am.

  • Candidate must be able to operate in a team environment as well as successfully work on their own

  • This position is on customer site

GDIT IS YOUR PLACE:

  • 401K with company match

  • Comprehensive health and wellness packages

  • Internal mobility team dedicated to helping you own your career

  • Professional growth opportunities including paid education and certifications

  • Cutting-edge technology you can learn from

  • Rest and recharge with paid vacation and holidays

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Work Requirements
Years of Experience

3 + years of related experience

* may vary based on technical training, certification(s), or degree

Certification

Travel Required

None

Citizenship

U.S. Citizenship Required

About Our Work

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.