The AA should be capable of a full range of functions in Microsoft Office (intermediate Office skills - creating powerpoint charts with hyperlinks, editing slide masters, inserting cllpart and occasional audio/video clips; in Word, tracking changes, inserting hyperlinks, etc.), Sponsor Access Request System, Lotus Notes, Sponsor Travel Systems and Sponsor Training Systems. The AA should also be familiar with or able to learn the online services catalog, Sponsor Logistics System, Sponsor Supply Ordering System, and Sponsor Internal Communication database.
The AA will schedule meetings and maintain meeting calendars for group management and other designated personnel at the group, division and branch levels. Primary calendar support will be for approximately six people and secondary calendar support will be for approximately 10 people. Upon request, the AA will conduct the same activity for upper management levels. The AA will schedule rooms for meetings and other events/needs, coordinating as necessary with other AA's and MSA's to ensure availability of spaces.
The AA will assist in planning, scheduling, organizing and executing meetings, conferences and off-sites. The AA will record the topics and resulting actions of these events for possible distribution to meeting and other attendees. Upon request, the AA will conduct the same activity for upper management levels. The AA will participate in meetings and events, prepare room and materials for presentation, acting as a recorder or working member of the group and provide administrative guidance to subject matters of the meetings and events.
The AA will process administrative and personnel actions, informing the appropriate people of the status of the work and of any management level required actions. The AA will maintain administrative and personnel recordkeeping systems in electronic or hardcopy forms, including time and attendance. Actions include maintaining seating charts, IT systems access requests and check-in/check-out actions.
The AA will monitor and manage e-mail, instant messaging, telephone and other communication methods for group management and other designated personnel. The AA will participate in meetings and events, prepare room and materials for presentation, acting as a recorder or working member of the group and provide administrative guidance to subject matters of the meetings and events. The AA will draft, proofread and edit routine and special correspondences. To ensure complete and accurate content on correspondences, the AA will coordinate edits with appropriate group personnel and coordinate a final version. The AA will open, sort and distribute incoming information from sources such as mail, newspapers, faxes, publications and documents, also ensuring outgoing information is sent in a timely manner and contains proper 1content, formatting and classification.
The AA will prepare CONUS and OCONUS travel arrangements for managers and others designated by management. Preparation includes initial planning, updates to travel schedules, coordination with others when multiple personnel are traveling together, ensures that required Sponsor Internal Communications are completed and completion of any necessary documentation such as passports. Actions include post-travel accounting.
The AA will manage the supply inventory, monitoring it to ensure that office needs are met and when necessary, coordinating with others to avoid redundant purchases. The AA will be the focal point ensuring the scheduling and completion of the maintenance of office equipment. The AA will, upon request, perform back-up duties at the group, office/center or directorate level. To perform this function, the AA should become familiar with the operations of these other components when time allows as a means to be prepared when called upon.
The AA will maintain and update databases or spreadsheets that support the functioning of the office and the recording of information composing archival material. This activity includes the monitoring of Sponsor Internal Communication traffic to ensure office personnel and management are aware of issues affecting its operations. The AA will maintain and organize tracking records and filing systems in all formats, including hardcopy and electronic. The AA will serve as the group-level I timekeeper, utilizing the Sponsor time and attendance application. The AA will also seek to identify and correct potential gaps in the recordkeeping and filing systems.
We are GDIT. The people supporting some of the most complex government, defense, and intelligence projects across the country. We deliver. Bringing the expertise needed to understand and advance critical missions. We transform. Shifting the ways clients invest in, integrate, and innovate technology solutions. We ensure today is safe and tomorrow is smarter. We are there. On the ground, beside our clients, in the lab, and everywhere in between. Offering the technology transformations, strategy, and mission services needed to get the job done.
GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.