Senior Administrative Assistant - TS/SCI w/ CI Poly

Clearance Level
Top Secret/SCI
Category
Business Administration
Location
Chantilly, Virginia

REQ#: RQ62942

Travel Required: None
Public Trust: None
Requisition Type: Regular

The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the customer Directorates/Offices.  The nature of Administrative Assistant work encompasses various transactional activities  and requires general knowledge of basic administrative processes (Entry Level), to moderately complex (Intermediate Level), and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements (Senior Level). The position will primarily support the Director, GEOINT, but also the GEOINT Principle Deputy, Deputy, and GEOINT Chief Architect as needed.

Tasks

  • Draft and/or provide critical/final review of correspondence
  • Analyze metrics and provide summary to senior management
  • Manage all aspects of the GEOINT Director and other seniors daily calendar to include scheduling appointments, preparing travel itineraries, scheduling visits and VIP parking, passing clearances, etc. while continually adapting to changes in schedules
  • Disseminate schedule to appropriate staff and act as a liaison between the GEOINT Director and others
  • Answer and place telephone calls, direct calls, take messages, and follow-up accordingly
  • Prepare read ahead materials for GEOINT senior leadership
  • Recommend innovative processes to improve the efficiency and effectiveness of the office
  • Compose written communication in response to complex customer queries
  • Prepare routine status reports and track office-related metrics
  • Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
  • Attend meetings, events, and forums
  • Assist in maintaining inventories, records, and receipts
  • Coordinate office renovations and relocation activities
  • Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at customer-wide TIER meetings
  • Greet and escort visitors
  • Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
  • Arrange for the delivery of outgoing mail/packages with the mailroom
  • Prepare travel/training arrangements and process travel/training accounting/vouchers for the office
  • Draft, proofread, edit and coordinate correspondence
  • Perform research and retrieve information from databases and other resources
  • Maintain tracking records and filing systems; archive files
  • Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
  • Participate in meetings and events: may serve as recorder and may present position-related information
  • Prepare access rosters and request security clearance transfers
  • Assist in ordering supplies/equipment and arranging for office equipment repairs
  • Perform administrative back up support for other offices

Desired Skill Set

  • Demonstrated  experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance
  • Demonstrated ability maintain situational awareness in a rapidly changing environment and adapt and reprioritize tasks as needed
  • Demonstrated  experience with protocol and precedence; IC/DoD structure, regulations, directives, and policies
  • Demonstrated ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
  • Demonstrated experience to participate productively as a contributing member in a team environment
  • Demonstrated ability to be discreet and maintain confidentiality
  • Demonstrated  experience in the use of Microsoft Office and standard computer applications
  • Demonstrated  experience of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly

Benefits of this Position:

  • Flexible schedule; facility open 5:00AM-10:00PM
  • Opportunity for Fast Growth within the program
  • Health, Dental and Vision Coverage to keep you healthy, starting your first day
  • We know work-life balance is important, GDIT offers Paid Time Off, Plus 10 Paid Holidays

Why Work at General Dynamics IT?

  • Work with top talent and some of the brightest minds in your field 
  • Support missions that make a difference to our Nation
  • Become part of an organization that that is committed to the highest ethical standards in all that we do 
  • Thrive in the stability of a large organization, with the ability to move onto new opportunities, supporting different missions, building your career within GDIT
  • Want to move, or find a job close to home? We have positions in several locations in the United States and the world
  • Enjoy a culture that supports work-life balance

General Dynamics is a Fortune Blue Ribbon Company and Clearance Jobs Top 10 Government Contractor.

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This req is not yet funded. The position is pending award.

We are GDIT. The people supporting some of the most complex government, defense, and intelligence projects across the country. We deliver. Bringing the expertise needed to understand and advance critical missions. We transform. Shifting the ways clients invest in, integrate, and innovate technology solutions. We ensure today is safe and tomorrow is smarter. We are there. On the ground, beside our clients, in the lab, and everywhere in between. Offering the technology transformations, strategy, and mission services needed to get the job done.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.