Records Information System Manager

Clearance Level
None
Category
Compliance
Location
Falls Church, Virginia

REQ#: RQ68335

Travel Required: Less than 10%
Public Trust: None
Requisition Type: Regular

GDIT is your place. You make it your own by embracing autonomy, seizing opportunity, and being trusted to deliver your best every day.

We think. We act. We deliver. There is no challenge we can’t turn into opportunity. And our work depends on a Records Information System Manager joining our team.

GDIT is looking for a leader to transform our HR records and I-9 management systems.  We are a top-tier contractor with 30K+ active employees and growth through recent acquisition.  This new position will have two primary roles:  lead the HR Records & Compliance team and programs; and lead the future-state consolidation of multiple legacy records systems.  

Our ideal candidate will have the vision and expertise to 1) identify single-platform solutions for HR records and I-9 management, 2) direct the transition from multiple legacy systems, 3) strategically manage all HR records-related programs, and 4) manage people and processes equally well.  In addition to technical knowledge, we seek a true team leader who can guide our 4-person HR Records team through organizational growth and change.  The position requires a person who can provide the full range of leadership:  large-scale vision and execution, mid-range project management, and daily team workflow. 

RESPONSIBILITIES

  • Transform and integrate HR records management systems: Evaluate and recommend a document information management solution to integrate high volume, multi-format legacy employee records.  Manage system implementation and legacy record migration in partnership with IT.
  • Transform and integrate the I-9 management system:  Evaluate current I-9 management systems and recommend a single platform solution to integrate existing, archived, and future I-9 management. Manage system implementation and legacy record migration in partnership with IT. 
  • Manage existing records and I-9 systems:  Ongoing management, inventory, maintenance, and retention of existing HR records and I-9s in multiple platforms and formats, including offsite paper management.
  • Subject matter expert:  Provide center-of-excellence expertise on records management and I-9 administration.  Administer enterprise-wide HR record management processes, policies, procedures, and solutions for capturing, securing, storing, cataloging, retrieving, archiving, and sharing records, in accordance with applicable laws and regulations and privacy requirements.
  • Lead the HR Records team:  Provide leadership, talent development, and daily guidance for four+ team members who support Records Management and I-9 system support processes. 
  • Process management:  Manage the day-to-day Records Management processes, including, but not limited to, maintaining a current and accurate inventory of records systems; maintaining procedures and processes to capture, store, and audit records; developing training programs; updating support documentation materials for team members; and developing an HR strategic records management plan.
  • Program management:  litigation holds; employment verifications; internal and external audit support; security clearance records review; expert records support for Legal, internal and external customers; center-of-excellent support for I-9 compliance; vendor relationships; general HR compliance programs at federal, state and local levels; subpoena and other record request processes.
  • Retention:  Administers HR records retention program and the systematic retention, transfer, storage, and disposal of HR records in accordance with policy and legal requirements.
  • Data Privacy:  Collaborates to implement strategies for ensuring highest-level data privacy for records and data, including communication, training, and incident investigation processes.
  • Maintains current knowledge of and monitor legislation, regulations, and other legal requirements and best practices pertaining to Records Management systems and procedures.

REQUIRED QUALIFICATIONS:

  • Bachelor’s degree, OR equivalent combination of related education, training and relevant experience
  • Minimum 5+ years related experience in records management
  • Experience with independently managing large-scale, high-volume records/document management systems, to include both electronic and physical records 
  • Demonstrated ability to identify and evaluate current marketplace options and recommend future-state solutions for record management needs 
  • Ability to manage the implementation of systems-based solutions and migration in collaboration with IT professionals 
  • Ability to independently manage multiple long-term, mid-term, and short-term projects from initiation to completion 
  • Experience with managing and developing team members, and prioritizing team projects
  • Proficiency with MS Office functions (Excel in particular) is required 
  • Excellent written and oral communication skills, collaboration and customer service skills required

DESIRED QUALIFICATIONS:

  • Experience with Human Resources and I-9 document retention solutions is preferred
  • Experience with high-volume HR Information Systems (such as Workday, PeopleSoft) or similar database systems preferred
  • Knowledge of legal requirements related to record retention and I-9 management preferred
  • Experience in Human Resources and/or Legal support is helpful
  • Experience with SharePoint environment is helpful

We are GDIT. The people supporting some of the most complex government, defense, and intelligence projects across the country. We deliver. Bringing the expertise needed to understand and advance critical missions. We transform. Shifting the ways clients invest in, integrate, and innovate technology solutions. We ensure today is safe and tomorrow is smarter. We are there. On the ground, beside our clients, in the lab, and everywhere in between. Offering the technology transformations, strategy, and mission services needed to get the job done.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.