Administrative Specialist / Security Assistant

Clearance Level
Top Secret
Category
Security
Location
Kuwait

REQ#: RQ81904

Travel Required: None
Public Trust: None
Requisition Type: Pipeline

We are GDIT. We support and secure some of the most complex government, defense, and intelligence projects across the country. At GDIT, Administrative Specialist / Security Assistant is not just a singular part of our mission—it connects every one of us because it’s embedded into every aspect of what we do.

GDIT is your place. You make it your own by bringing your ideas and unique perspective to our culture. By owning your opportunity at GDIT, you are helping us ensure today is safe and tomorrow is smarter. Our work depends on an Administrative Specialist / Security Assistant joining our team to support the ARCENT customer in Kuwait.

At GDIT, people are our differentiator. As an Administrative Specialist / Security Assistant supporting a federal government customer, you will be trusted to Implement a customer support program using industry best practices.

In this role, a typical day will include:

  • Prepare and route administrative matters of all types pertaining to USARCENT Fox Company and the appropriate staff elements.
  • Receive, sort, review, and deliver mail and distribution materials for the office on the day of receipt.
  • Receive, log, sort, and distribute classified mail IAW Army Regulation (AR) 380-5, Department of the Army Information Security Program.
  • Review documents and prepare responses for routine inquiries ensuring responses are 100% free from errors.
  • Manage and file all office filing records in accordance with The Army Records Information Management System (ARIMS).
  • Monitor completion of suspense control items and review input for compliance with regulatory guidance.
  • Prepare a variety of command reports and develop and present information to high level management officials and other authorities.
  • Serve as graphics developer and maintain office graphics library.
  • Use graphics and forms software to design and revise forms and presentation media for various reports and audit trails.
  • Conduct qualitative analysis of administrative processes, work operations, and organization efficiency and recommend the application of administrative operating procedures to improve administrative functions to leadership.
  • Assist with updating job descriptions as changes occur.
  • Maintain internal USARCENT Fox Company administrative policies, procedures and documentations to ensure compliance with all regulations and new guidance pertaining to administrative functions.
  • Track implementation and compliance with internal USARCENT administrative policies and procedures.
  • Monitor and document status of civilian and military personnel actions to ensure actions are requested and processed within the required timeframe and provide status reports on a daily, weekly, and monthly basis as needed via Daily Status Report and Personnel Status Reporting.
  • Document Government recommendations concerning staffing needs, reassignments, training, performance requirements, and corrective measures based on command leadership guidance.
  • Prepare documentation to assist managers, supervisors, and employees in the resolution of various administrative issues such as position changes, employee relations problems, appraisal/award processing, training, timekeeping, leave, withholdings, travel reimbursement, etc.
  • Maintain records of personnel security clearances required/granted via Joint Personnel Adjudication System (JPAS) as applicable with a Secret Clearance and having required JPAS training.
  • Reviews and approves all levels of outgoing correspondence from all personnel within the Directorate for procedural, grammatical, spelling, and contextual accuracy.
  • Performs personnel administration work including, time keeping, sick and annual leave program management, TDY management, data processing, project tracking and files management. Providing accurate and timely assistance to personnel.
  • Recommends office budget and manages the internal supply program IAW the Command Supply Discipline Program (CSDP).
  • Ensure all classified information is properly accounted for, controlled, transmitted, transported, packaged, disposed, and safeguarded IAW all applicable regulations and guidelines.
  • Ensure classified information is only disseminated to persons authorized access to the material and having an established need-to- know.
  • Maintain applicable security directives, regulations, manuals, and guidelines, ensuring information is accurate and available for reference.
  • Serve as housing POC for USARCENT Fox Company personnel.
  • Serve as Unit Voting Assistance Program POC.
  • Responsible for the submission of Personnel Security Investigations (PSI) as directed by USARCENT Fox Company Security manager.
  • Evaluates requests at the direction of the Security Manager for establishment and maintains and tracks security information files
  • Serve as the official POC for receiving visitor clearances / accesses.
  • Process access requests to systems through System Authorization Access Requests (SAARs).
  • Process and issue badges to secured buildings via Security Clearance Access Roster (SCAR).

WHAT YOU’LL NEED:

  • Minimum of four years of experience performing, monitoring, and coordinating support services functions such as, communications, correspondence, directives, files and records, forms, graphics, physical security, and reports.
  • Minimum of two years of experience performing, monitoring, and coordinating support services functions within the DOD.
  • Work requires an in-depth understanding of the mission and how the functional areas interrelate along with a broad understanding and procedural knowledge of purchasing, personnel, and information processing.
  • Knowledge of the use of various information systems hardware and applications software, with specific emphasis on word processing and graphics, in order to advise directorate personnel is required, or the ability to gain knowledge and appropriate certifications to use those systems. Information systems include, but are not limited to:
  • Serve as Agency/Organization Program Coordinator Defense Travel System (DTS) but may not be assigned duties that are inherently governmental.
  • Government Travel Card reporting systems (Citi Bank, GFEBs).
  • Monitors, tracks, and updates Tour of Duty mobilization system requirements as needed.
  • Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and to include Adobe PDF.
  • Budget Reporting and Recording Systems (i.e. GFEBs, Excel, etc.)
  • Administrative Tasking Management Systems (i.e. TMT- Task Management Tool)
  • Must currently possess a Top Secret (TS) clearance

WHAT GDIT CAN OFFER YOU:

  • Full-flex work week
  • 401K with company match
  • Internal mobility team dedicated to helping you own your career
  • Collaborative teams of highly motivated critical thinkers and innovators
  • Ability to make a real impact on the world around you

Not sure this job’s the one for you? Check out our other openings at gdit.com/careers.

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We are GDIT. The people supporting some of the most complex government, defense, and intelligence projects across the country. We deliver. Bringing the expertise needed to understand and advance critical missions. We transform. Shifting the ways clients invest in, integrate, and innovate technology solutions. We ensure today is safe and tomorrow is smarter. We are there. On the ground, beside our clients, in the lab, and everywhere in between. Offering the technology transformations, strategy, and mission services needed to get the job done.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.