Executive Assistant/Program Analyst - CDC

Clearance Level
None
Category
Program Management
Location
Atlanta, Georgia

REQ#: RQ44524

GDIT has an opportunity for an Executive Assistant Program Analyst in Atlanta, Georgia to join our team supporting the Centers for Disease Control and Prevention (CDC), Center for Surveillance, Epidemiology and Laboratory Services (CSELS), and the Division of Health Informatics and Surveillance (DHIS). In this role you will be supporting the Business Management Activity (BMA) with programmatic support required to sustain operational continuity for effective implementation of pending projects and tasks.  You will provide advanced programmatic Support Service in the management and implementation of public health activities in support of integrated surveillance systems and public health informatics, including technical and programmatic Support Service across all of DHIS. Following are some of the key responsibilities that will be required in support of DHIS:

RESPONSIBILITIES:

  • Significant experience with ICE Procurements, including interagency agreements.
  • Travel planning for both domestic and international travel requests. GTO/ITR.
  • Support executive management in the maintenance of their daily calendars and important scheduling needs, Responsible for assisting managers by performing highly responsible administrative detail (including the anticipation of conflicts and early resolution) of an operational or technical nature
  • Analyze data for data quality and presents the data in sections of draft reports, presentations and publications.
  • Organize study files, including data and correspondence files.
  • Extract information from various sources and prepare reports for use in data analysis for division staff and management as it relates to data calls and information as required by CDC Director and senior staff, CSELS center management, and division management.
  • Prepare correspondence, narrative reports, annotated staff studies, and a variety of other related materials.
  • Assist in coordinating higher level special projects by developing project plans and schedules.
  • Provide support in budget functions involving the preparation of budget and contract documents for the procurement of supplies and equipment to support programmatic work goals and initiatives.
  • Advise management on the effectiveness of the programmatic operations and other issues. Prepare of briefings, testimony, scientific presentations and educational presentations for senior level management.
  • Act as property custodian for the division, prepare requests for small purchases, manage and control personal property within a defined custodial area
  • Support the time-keeping and travel needs of Branch
  • Serve as facilities contact building facilities officials, maintain up-to-date Emergency Evacuation list and Floor Plan report, facilities work orders, key requests.
  • Enter pertinent information into a variety of automated tracking systems and maintains program-specific data to track items such as project milestones, progress reports, funding and expenditure data, etc.
  • Provide assistance with the scheduling and logistical arrangements of meetings and training events.
  • Document and distribute meeting minutes; compiling reports; and provide ad-hoc programmatic support to the division’s staff as needed.

QUALIFICATIONS:

Required Skills and Experience:

  • 3+ years supporting federal government in administrative support roles required, including specific experience with ICE procurement process, with a focus on intraagency agreements
  • The following systems are also needed:
    o ConcurGov Travel System
    o Vendor Supplied Training System (VSTS)
    o o Managing Accounting Credit Card System (MACCS) 1350
    o Integrated Conference Approval Portal (ICAP)
  • Strong Microsoft Suite skills required
  • Experience in Executive Administration
  • Experience supporting multiple on-going activities

Desired Skills and Experience:

  • CDC or Public Health experience strongly preferred
  • Bachelors Degree
  • Knowledge with Time and Attendance (TASNet) and IFMS (Integrated Facilities Management System) strongly preferred
  • Experience with MS SharePoint is a preferred
  • Experience providing administrative support to executive leadership
  • Microsoft Office and SharePoint experience
  • Excellent communication and interpersonal skills

ATTRIBUTES FOR SUCCESS:

  • Strong organizational skills and the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Demonstrated proactive approaches to problem solving with strong decision-making capabilities
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
  • Analyze organizational goals and objectives, operating environment and business processes to determine most efficient methods of accomplishing work.

As a trusted systems integrator for more than 50 years, General Dynamics Information Technology provides information technology (IT), systems engineering, professional services and simulation and training to customers in the defense, federal civilian government, health, homeland security, intelligence, state and local government and commercial sectors. With approximately 32,000 professionals worldwide, the company delivers IT enterprise solutions, manages large-scale, mission-critical IT programs and provides mission support services. GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

We are GDIT. The people supporting some of the most complex government, defense, and intelligence projects across the country. We deliver. Bringing the expertise needed to understand and advance critical missions. We transform. Shifting the ways clients invest in, integrate, and innovate technology solutions. We ensure today is safe and tomorrow is smarter. We are there. On the ground, beside our clients, in the lab, and everywhere in between. Offering the technology transformations, strategy, and mission services needed to get the job done.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.