Senior Admin Assistant/AO - TS/SCI with poly required

Clearance Level
Top Secret SCI + Polygraph
Category
Military Operations
Location
Chantilly, Virginia

REQ#: RQ63937

Travel Required: None
Requisition Type: Regular

**Position requires an active in-scope TS/SCI clearance and polygraph.**

Perform Director's Action Group (DAG) support functions, including:

  • Facilitate daily operations of the relevant front office or DAG, including executing plans, schedules, assignments and oversight of DAG activity.
  • Direct and oversee the receipt, tasking, tracking and closure of all internal and external tasks and correspondence.
  • Execute the action tracking process to include receiving, recording and tracking action items, distributing action items to the appropriate personnel, and coordinating responses with multiple internal and external offices.
  • Analyze each item received to determine appropriate dissemination for action, coordination, and/or information.
  • Correspond with internal and external offices to clarify actions and negotiate deadlines. Assign suspense dates to each action.
  • Monitor progress on actions, and generate metric reports that demonstrate accountability for meeting deadlines and quality expectations.
  • Prepare periodic reports on action status and keep leadership aware of late, pending and new actions and maintaining the action item database.
  • Provide statistical reporting and position justification for Congressional and Intelligence Community reports.
  • Provide content management via web based services.
  • Maintain and provide action officer training for both customer personnel and contractors.
  • Provides guidance and work leadership to less-experienced staff.
  • May serve as technical team or task leader.
  • Maintains current knowledge of relevant technologies and subject areas.
  • Participates in special projects as required.

BA/BS degree in a related technical or military discipline, or the equivalent combination of education, professional training, or work/military experience.

8+ years of related experience supporting military operations

Provide general administrative support, to include:

  • Participate in internal and external committees, Integrated Process Teams (IPT), staff meetings and other customer meetings.
  • Provide Government travel planning and coordination support. Interface with Travel Center, organize and submit travel voucher information, and maintain travel records, on behalf of the traveler, for at least 12 months after travel completion.
  • Foster solid relationships that promote cooperation and communicate expectations for task completion. Collaborate across the organization and consolidate input to produce staff packages for signature.
  • Provide meeting support to include conference room scheduling, and technical setup such as computers, video, and audio.
  • Provide human resource support to include disseminating and tracking awards, personnel arrival and departures and personnel performance reporting status.
  • Provide ceremonial and visitor support for launch events and other official functions, such as Changes of Command, retirements, and promotion ceremonies.
  • Provide routine administrative support, to include appointment scheduling, calendar management and attending meetings as DAG representatives.
  • Coordinate, track, and monitor administrative and program support activities.

Provide correspondence support, to include:

  • Draft, proofread, edit and provide timely review of internal and external correspondence.
  • Develop and maintain presentations for internal and external audiences and maintain a quality control process for all presentations.
  • Author, consolidate, coordinate and edit executive-level correspondence to ensure consistency with organizational strategic objectives and applies an indepth knowledge and understanding of defense and intelligence community issues, policies, programs and procedures affecting the customer.
  • Review, summarize, and distribute official correspondence, assigning action and suspense
    dates as required, and solicit responses from affected internal and external offices.
  • Coordinate Freedom of Information Act (FOIA) requests and Litigation Hold Notices with customer's Information Manager and help ensure record systems are properly searched; assign other technical and security subject matter experts, and coordinate with Information Review and Release Group (IRRG) as required.
  • Provides work leadership to less experienced clerical and administrative personnel.

Benefits of this Position:

  • Opportunity for Fast Growth within the program
  • Onsite Gym – get your workout in before work, during your lunch break, or at the end of the day
  • Professional Development Assistance –  Covering the Cost of Obtaining Professional & Technical Certifications (depending on program)
  • Educational Reimbursement –  toward degree programs and individual coursework
  • 401K Match – with 100% vesting on day one
  • Health, Dental and Vision Coverage to keep you healthy, starting your first day
  • We know work-life balance is important, GDIT offers Paid Time Off, Plus 10 Paid Holidays
  • Parking and transit commuter benefits

Why Work at General Dynamics IT?

  • Work with top talent and some of the brightest minds in your field 
  • Support missions that make a difference to our Nation
  • Become part of an organization that that is committed to the highest ethical standards in all that we do 
  • Thrive in the stability of a large organization, with the ability to move onto new opportunities, supporting different missions, building your career within GDIT
  • Want to move, or find a job close to home? We have positions in several locations in the United States and the world
  • Enjoy a culture that supports work-life balance

General Dynamics is a Fortune Blue Ribbon Company and Clearance Jobs Top 10 Government Contractor.

ABOUT:

General Dynamics Information Technology solves our customers’ challenges through future-focused technology and services, ingenuity and deep mission-knowledge. Partnering with government, defense, the intelligence community, industry leaders and cutting-edge technology companies, we deliver solutions that make a difference – helping our customers to advance mission performance, transform operations and discover opportunities to build a better future.

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#DPOST

We are GDIT. The people supporting some of the most complex government, defense, and intelligence projects across the country. We deliver. Bringing the expertise needed to understand and advance critical missions. We transform. Shifting the ways clients invest in, integrate, and innovate technology solutions. We ensure today is safe and tomorrow is smarter. We are there. On the ground, beside our clients, in the lab, and everywhere in between. Offering the technology transformations, strategy, and mission services needed to get the job done.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.