Administrative Assistant III - TS/SCI w/Polygraph

Clearance Level
Top Secret SCI + Polygraph
Category
SCA
Location
Chantilly, Virginia
Onsite Workplace
Key Skills For Success

Communication

Microsoft Office

Office Administration

REQ#: RQ169725
Requisition Type: Regular
Your Impact

Own your opportunity to serve as a critical component of our nation’s safety and security. Make an impact by using your expertise to protect our country from threats.

Job Description

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

  • Tracks and monitors taskings and processing status workflow

  • Follows up to ensure appointments are filled both in advance and on short notice; confirm appointments to minimize loss of productivity and back fills cancellations on short notice as required

  • Is a member of a small support team (approximately 12) servicing a large production-oriented employment processing operation, single office location

  • The core responsibility of this Administrative Assistant III requirement is to schedule appointments

  • The candidate will function with a high degree of autonomy

  • Interactions are transactional in nature, but do require a high degree of discretion, sound reasoning, strategic thinking, and flexibility

  • Will have direct contact with customers and stakeholders; must present an efficient, polite, and professional demeanor with a customer service orientation

  • Resources (available appointments) are shared with teammates; a corporate, mission orientated, team mindset is key

  • Engages with individuals of all levels of seniority and from diverse background

  • Effective verbal and written communication is required; the ability to effectively communicate needs and requirements in both directions is necessary on a one-on-one, small team basis

  • Ability to use Outlook, Microsoft Office, telephone, instant messaging, and customer specific applications

  • Customer will provide training on internal applications. Professional, polite demeanor, and discretion are important and required

  • The ability to interact and communicate effectively and professionally, both written and verbal, with individuals from all levels of seniority including very senior levels is required; and experience doing so is desired

  • The AA will schedule daily appointments with office visitors. The number scheduled each day varies depending on requirements

  • Some visitors may require access approval; some may require reasonable accommodations

  • Reasonable accommodation requirements are reported to, and coordinated with, office management

  • End to end task management. There is a finite amount of the appointment slots and the slots are shared among the schedulers

  • The schedulers must coordinate to strategically use these slots based on priorities, availability, and mission requirements. When slot availability is limited, slot usage should be deliberate and strategic, vice simply plugging in a name

  • There are priorities, availability, and mission requirements that must be calculated when scheduling appointments when slots are limited

  • Candidate will directly track actions and tasks, prioritize, manage, and complete

  • Provide metrics on volume of actions/tasks and status

  • No requirement to oversee tasks completed by others

  • Self-directed quality control as needed to ensure 100% task completion

  • No quality control requirement for others. No requirement to coordinate special functions

  • No requirement to manage conference rooms

  • Non-traditional calendar management

  • Candidate will manage and fill appointments tasked by customer

WHAT YOU'LL NEED TO SUCCEED:

  • The position requires an active TS/SCI with Polygraph clearance

  • HS Diploma and 3 years of relevant experience or equivalent combination of education and experience

  • Core hours 8am-3pm

  • Candidate must be able to operate in a team environment as well as successfully work on their own

  • This position is on customer site

GDIT IS YOUR PLACE:

  • 401K with company match

  • Comprehensive health and wellness packages

  • Internal mobility team dedicated to helping you own your career

  • Professional growth opportunities including paid education and certifications

  • Cutting-edge technology you can learn from

  • Rest and recharge with paid vacation and holidays

#OpportunityOwned

#GDITCareers

#WeAreGDIT

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#CJPost

#EAPolyReferrals2023

#AdminPoly2023

#IntelAdminJobs

Work Requirements
Years of Experience

3 + years of related experience

* may vary based on technical training, certification(s), or degree

Certification

Travel Required

None

Citizenship

U.S. Citizenship Required

About Our Work

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.