Special Assistant (OTIP)

Clearance Level
None
Category
Functional Experts
Location
Washington, District of Columbia

REQ#: RQ125877

Travel Required: Less than 10%
Public Trust: NACI (T1)
Requisition Type: Regular

GDIT is hiring a Special Assistant (SA) to support The Office on Trafficking in Persons (OTIP). The SA is an integral member of the agency, with primary responsibilities in providing support to the OTIP Director and Deputy Director while working in close partnership with other federal and contractor staff to provide administrative support in a variety of areas. The SA provides daily support and is responsible for a number of special projects within the office.

Duties include:

  • Manage the OTIP Director’s schedule and provide reminders around important deadlines as needed; provide support by tracking and maintaining information workflows

  • Provide scheduling and administrative support to the Director and Deputy Director as required

  • Coordinate travel and meeting arrangements, answer phones, file, and sort and distribute mail.

  • Coordinate and prepare briefing materials and presentations to include research briefings for the Director.

  • Develop key resource materials for attendance at meetings, conferences and seminars by preparing briefing material in coordination with other OTIP staff

  • Manage communications with internal and external partners, and participate in outreach and coordination efforts in conjunction with other OTIP staff

  • Maintain SharePoint and Microsoft Teams workflows and document repositories, ensuring consistent standards of document organization and collection across the agency 

  • Recommend procedures that will improve the efficiency and effectiveness of workflows. Assist the management analyst in drafting Standard Operating Procedures for reoccurring processes.

  • Support staff in requesting leadership review/approvals/meetings, coordinate office workflows; Upload and edit documents to an office-wide SharePoint/Microsoft Teams sites.

  • Support coordination of inter-agency and international visitor meetings, escort guests; Compile meeting agendas and minutes as needed.

  • Support Program + Management analysts with coordinating responses to external email accounts.

  • Support compilation and analysis of various contract, program, and financial data using various database programs, and prepares monthly status reports based on the results as needed.

  • Process travel and expense reports.

  • Book and organize domestic and international travel arrangements for senior management (via Concur Travel and EMP Travel) and process travel vouchers upon senior management’s completed travel.

  • Provides direct assistance with the processing and mailing of Child Eligibility, Eligibility and Interim Assistance and Adult Certification Letters

  • Complete and respond to all denial of assistance signed by the Director, file and process file requests from attorneys seeking client information.

  • Analyze and evaluate documents submitted via SWIFT from federal agencies and outside stakeholders to determine dissemination within internal offices.

  • Participates in selected internal and external meetings, conduct research and provides background information in preparation for meetings; moderates staff meetings; serves as the liaison to administrative staff of other agency offices/divisions; manages workflow by monitoring and adapting schedules based on assessment of level of importance, sensitivity, and confidentiality.

  • Participates in special projects as required.

This position is based in Washington, DC and requires a Public Trust clearance.

Education

Bachelor's Degree in a related discipline

Qualifications

2-3 years of related experience with a Bachelor’s degree.

Qualification Requirements:

  • Excellent organization skills and attention to detail

  • Demonstrated experience handling sensitive matters such as personnel actions, communications between senior leadership requiring limited access and distribution.

  • Previous experience supporting government or executive leadership required

  • Prior experience in the fields of anti-trafficking, immigrant and refugee services preferred

  • Self-motivated with demonstrated qualities of humility and integrity

  • Highly productive with minimal direct supervision

  • Excellent written and verbal communication skills

  • Expertise in MS Office including MS Word, Excel, and PowerPoint


About Our Work

We are GDIT. The people supporting some of the most complex government, defense, and intelligence projects across the country. We deliver. Bringing the expertise needed to understand and advance critical missions. We transform. Shifting the ways clients invest in, integrate, and innovate technology solutions. We ensure today is safe and tomorrow is smarter. We are there. On the ground, beside our clients, in the lab, and everywhere in between. Offering the technology transformations, strategy, and mission services needed to get the job done.

COVID-19 Vaccination

GDIT does not have a vaccination mandate applicable to all employees. To protect the health and safety of its employees and to comply with customer requirements, however, GDIT may require employees in certain positions to be fully vaccinated against COVID-19. Vaccination requirements will depend on the status of the federal contractor mandate and customer site requirements.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.