Executive Assistant of Army & Defense Agencies Sector

Clearance Level
None
Category
Executive Assistants
Location
Falls Church, Virginia
Hybrid Workplace
Key Skills For Success

Confidentiality

Expense Management

Time Management

Travel Management

REQ#: RQ166097
Public Trust: None
Requisition Type: Regular
Your Impact

Own your opportunity to work with the largest government agency in the nation. Make an impact by advancing the Department of Defense’s mission to keep our country safe and secure.

Job Description

General Dynamics Information Technology’s Army Sector is seeking an Executive Assistant primarily supporting the Army & Defense Agencies Sector Vice President & General Mgr.

To be successful in this role, you should be well-organized, proactive, communicate effectively, possess strong time management skills and be able to act with minimal guidance.  Ideally, GDIT is seeking a person who can take on multiple challenges and design solutions; someone who is enthusiastic in supporting the needs of a growing global technology company. 

You will contribute to the efficiency of our team by providing personalized and timely support to the Army & Defense Agencies Sector leadership team. We are seeking a highly self-motivated professional who can manage workload by prioritizing tasks in a fast-paced corporate environment.  The position is an office position; however, a hybrid position is an option that will require being in the office on Tues, Weds, Thurs and any other days that the VP/GM is in office in our Falls Church office with flexibility for telecommuting the other days.


HOW AN EXECUTIVE ASSISTANT WILL MAKE AN IMPACT

  • Manage, coordinate, and update calendar schedules in Microsoft Outlook
  • Organize and prioritize a daily workload of tasks
  • Meet deadlines with multiple tasks and projects in a fast-paced, quickly changing environment. 
  • Maintain an organized filing system of electronic documents
  • Organize and support in-person and virtual meetings including All-Hands and Town Hall meetings and special events.  Includes reserving rooms, preparing for event, ordering catering as necessary and coordinating with on-site facilities and IT.
  • Coordinate with other functions within the company on document signature requests.
  • Maintain strict confidentiality with all matters and manage dissemination of personal information
  • Organize and book travel including following security processes; prepare and submit expense reports for travel reimbursement
  • Manage procurement card expenses for the team
  • Answer and route phone calls, mail and e-mail messages and handle wide-range information dissemination as necessary
  • Greet guests including vendors, customers, and other professionals for office visits
  • Update and maintain organizational charts, electronic records and confidential files
  • Communicate effectively with executive leaders in order to keep them informed of upcoming commitments and responsibilities
  • Collaborate to improve processes and procedures within team
  • Maintain professional relationships with the other executive assistants who support the Executive Leadership team; support the other assistants by acting as a back-up as necessary
  • Provide team updates on events happening within GDIT



WHAT YOU’LL NEED TO SUCCEED:
● Education: Associates of Arts/Associates of Science, may substitute experience in lieu of degree
● Required Experience: 10+ years of related administrative or Executive Assistant experience
● Must be able to meet deadlines in a fast-paced quickly changing environment

  • Demonstrate a proactive approach to problem-solving with strong decision-making skills
  • Professional level verbal and written communications skills
  • Excellent interpersonal skills
  • Demonstrated initiative and willingness to run with projects with minimal supervision or guidance
  • Proficient with MS office suite including Outlook and Teams
  • Experience with Zoom and experience with Concur (or other expense reporting system) and SharePoint
  • Location: hybrid position that will require being in the office on Tues, Weds, Thurs and any other days that the VP/GM is in office in our Falls Church office with flexibility for telecommuting the other days



GDIT IS YOUR PLACE:
● 401K with company match
● Comprehensive health and wellness packages
● Internal mobility team dedicated to helping you own your career
● Professional growth opportunities including paid education and certifications
● Cutting-edge technology you can learn from
● Rest and recharge with paid vacation and holidays

Work Requirements
Years of Experience

8 + years of related experience

* may vary based on technical training, certification(s), or degree

Certification

Travel Required

None

About Our Work

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.