Executive Assistant

Clearance Level
None
Category
Executive Assistants
Locations
Remote, Based in Maryland
Remote, Based in District of Columbia
Remote, Based in Virginia

REQ#: RQ135587

Travel Required: Less than 10%
Requisition Type: Regular

General Dynamics Information Technology’s Army Sector is seeking an Executive Assistant primarily supporting the Army Sector Vice President & General Mgr. To be successful in this role, you should be well-organized, proactive, communicate effectively, possess strong time management skills and be able to act with minimal guidance.  Ideally, GDIT is seeking a person who can take on multiple challenges and design solutions; someone who is enthusiastic in supporting the needs of a growing global technology company. 

You will contribute to the efficiency of our team by providing personalized and timely support to the Army Sector leadership team. We are seeking a highly self-motivated professional who can manage workload by prioritizing tasks in a fast-paced corporate environment.  The position is a hybrid position that will require 2-3 days per week in our Falls Church office with flexibility for telecommuting the other days.

This role will be responsible for the following:

  • Manage, coordinate, and update calendar schedules in Microsoft Outlook
  • Organize and prioritize a daily workload of tasks
  • Meet deadlines with multiple tasks and projects in a fast-paced, quickly changing environment. 
  • Maintain an organized filing system of electronic documents
  • Organize and support in-person and virtual meetings including All-Hands and Town Hall meetings and special events.  Includes reserving rooms, preparing for event, ordering catering as necessary and coordinating with on-site facilities and IT.
  • Coordinate with other functions within the company on document signature requests.
  • Maintain strict confidentiality with all matters and manage dissemination of personal information
  • Organize and book travel including following security processes; prepare and submit expense reports for travel reimbursement
  • Manage procurement card expenses for the team
  • Answer and route phone calls, mail and e-mail messages and handle wide-range information dissemination as necessary
  • Greet guests including vendors, customers, and other professionals for office visits
  • Update and maintain organizational charts, electronic records and confidential files
  • Communicate effectively with executive leaders in order to keep them informed of upcoming commitments and responsibilities
  • Collaborate to improve processes and procedures within team
  • Maintain professional relationships with the other executive assistants who support the Executive Leadership team; support the other assistants by acting as a back-up as necessary
  • Provide team updates on events happening within GDIT

Basic Qualifications in order to be considered:

  • Ten (10+) years of related administrative or Executive Assistant experience
  • Must be able to meet deadlines in a fast-paced quickly changing environment
  • A proactive approach to problem-solving with strong decision-making skills
  • Professional level verbal and written communications skills
  • Excellent interpersonal skills
  • Demonstrated initiative and willingness to run with projects with minimal supervision or guidance
  • Proficient with MS office suite including Outlook and Teams
  • Experience with Zoom and experience with Concur (or other expense reporting system) and SharePoint


About Our Work

We are GDIT. The people supporting some of the most complex government, defense, and intelligence projects across the country. We deliver. Bringing the expertise needed to understand and advance critical missions. We transform. Shifting the ways clients invest in, integrate, and innovate technology solutions. We ensure today is safe and tomorrow is smarter. We are there. On the ground, beside our clients, in the lab, and everywhere in between. Offering the technology transformations, strategy, and mission services needed to get the job done.

COVID-19 Vaccination

GDIT does not have a vaccination mandate applicable to all employees. To protect the health and safety of its employees and to comply with customer requirements, however, GDIT may require employees in certain positions to be fully vaccinated against COVID-19. Vaccination requirements will depend on the status of the federal contractor mandate and customer site requirements.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.