Administrative Specialist - TS/SCI w/Polygraph

Clearance Level
Top Secret SCI + Polygraph
Category
Highly Compensated Administrative Services
Location
Vienna, Virginia
Onsite Workplace
Key Skills For Success

Communication

Microsoft Office

Office Administration

REQ#: RQ174644
Requisition Type: Regular
Your Impact

Own your opportunity to serve as a critical component of our nation’s safety and security. Make an impact by using your expertise to protect our country from threats.

Job Description

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

  • Working in a discreet environment handling sensitive and personal information daily

  • Completing transactional duties with special attention to detail, being organized, and multi-tasking

  • Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

  • Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include:

  • The Administrative Assistant (AA) will be part of a thirteen officer support staff, and will have daily interactions, or be engaged with other team members

  • The department is looking for an energetic, customer service and detailed oriented officer to provide support, and be the focal point for the front office

  • The AA will interact with all levels within the division, to include external customers from other IC organizations

  • The AA will be the conduit between the front office, its mission partners, and the internal support team

  • The AA will be expected to work independently on tasks assigned by the sponsor department front office principals and act as the front office manager

  • Responsibilities include, but not limited to, email and calendar management, maintaining and updating records, check in/check out process, T&A administration, scheduling visitors and visitor accesses

  • The AA will also provide support for courses being given, supporting course administrators

  • The AA must possess strong customer service skills, as well as verbal and written communication skills

  • The AA should have an intermediate level of proficiency with the Microsoft Office Suite of products (Outlook, Word, PowerPoint) as well as the Sponsor Travel System, Sponsor Voucher System and Sponsor Access tracking system

  • It is preferable that the AA possess a minimum of 1 year of experience as a AA Level IV or the equivalent as a senior level front office administrator

  • The AA is expected to be the point of contact for the office and to relay any messages to the office based on defined priorities from the front officer executive staff

  • The AA will greet any visitors to the office and answer general questions brought to them by other office personnel

  • The AA will serve as the focal point for all front office administrative actions

  • The AA will open, sort and distribute incoming or outgoing mail

  • The AA will respond on a daily basis to their principals, other managers and staff on all administrative duties

  • They will also respond to counterparts and mission partners. The AA is expected to be the main point of contact for the office and is responsible for relaying any messages or disseminating any concerns throughout the office based on the defined priorities set by the management of the three senior officers

  • The AA will maintain an awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external interrelationships, styles, and methods of operation

  • The AA greets visitors of all levels for the three senior officers and escorts visitors as needed

  • The AA will be responsible for maintaining and managing the schedules of three senior officers, which requires close coordination and attention to detail

  • The AA will be asked to make critical, and at times, last minute changes to resolve schedule conflicts and ensure that all parties involved are updated

  • The AA must be fully cognitive of the criticality, sensitivity, and confidentiality of the issues they are made aware of during daily interactions, and resolve conflicts with discretion, forethought and tactfulness

  • The AA is responsible for answering the phone, greeting and directing any walk-in traffic to the office, and answering general queries by other personnel

  • The AA will ensure all communications with principals and customers is executed in a courteous and professional manner

WHAT YOU'LL NEED TO SUCCEED:

  • The position requires an active TS/SCI with Polygraph clearance

  • HS Diploma and 7 years of relevant experience or equivalent combination of education and experience

  • Work hours are 8:00am -4:30pm (1 hour lunch) and the work schedule can be discussed with selected candidate 

  • Proficient Word, Excel, Outlook, PowerPoint

  • Able to perform duties with minimal supervision and some team interaction

  • This position is on customer site

GDIT IS YOUR PLACE:

  • 401K with company match

  • Comprehensive health and wellness packages

  • Internal mobility team dedicated to helping you own your career

  • Professional growth opportunities including paid education and certifications

  • Cutting-edge technology you can learn from

  • Rest and recharge with paid vacation and holidays

#OpportunityOwned

#GDITCareers

#WeAreGDIT

#JET

#CJPost

#EAPolyReferrals2023

#AdminPoly2023

#IntelAdminJobs

Work Requirements
Years of Experience

4 + years of related experience

* may vary based on technical training, certification(s), or degree

Certification

Travel Required

10-25%

Citizenship

U.S. Citizenship Required

Salary and Benefit Information

The likely salary range for this position is $101,566 - $123,625. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.
View information about benefits and our total rewards program.

About Our Work

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.