Administrative Assistant II - TS/SCI w/ Poly

Clearance Level
Top Secret SCI + Polygraph
Fairfax, Virginia

REQ#: RQ71691

Travel Required: None
Requisition Type: Regular

(U) Primary which responsibilities requires will be coordination managing with various multiple agencies categories of and training enrollments which requires coordination with multiple agencies and organizational elements; processing training for travel and monitoring pre-course required training, conducting facilitation of training events (from reserving rooms, submitting visitor requests, to preparing sign-in sheets and agendas, navigating multiple training databases to enter training completions; providing back-up to both Sponsor teams as needed). 

(U) Training support to enable on-time travel of officers employing to various overseas locations. Information management is an ongoing and vital part of the position, to include updating administrative and customer guidance, and posting customer guidance to dedicated SharePoint pages. Excellent written and verbal communication is required. The ability to juggle many requests and multi-task, with attention to detail for accurate and timely customer support is essential. Travel to other locations for occasional in-person networking is possible. Excellent interpersonal skills and attentiveness to detail, with the ability to handle rapidly changing priorities is required. 

(U) Office core hours are 0630-1400; official office hours are 0800-1630.

(U) Team members require a basic working knowledge of OUTLOOK, EXCEL, MS WORD, POWERPOINT and SharePoint. It is desired that the AA have previous experience with Sponsor Training System, Sponsor Access Request System, and COGNOS. Training will be provided for local training databases. Additional training may be required for any databases/tools beyond those mentioned.

(U) Assist in aligning tentative TDY sites with project proposals, and daily interaction with specific training contacts to meet training requirements. 

(U) Assist with the administrative set-up and preparation for the three-week sessions for division courses; collate program applications, monitor two different systems to ensure customer replies are accomplished within 1 workday; and conduct ongoing status checks to keep customers informed until issues are resolved.

(U) Facilitate training-related events as described above. Reference program SOP to create event folders; assist in preparing workforce announcements, and track pertinent details, until the end of the event, while preparing for the next training iterations. Conduct follow-up action to ensure students TDY arrangements, and completed end-of-TDY final report.

(U) Prepare cyclical travel reports on a regular basis, and as requested by management. Collaborate with division contacts to track the progression of training completions, ensuring travelers meet all requirements prior to scheduled travel date. Manage the regular review of information (administrative and customer-focused), as described above.

(U) Team members are required to manage a Team calendar to track efficiently assigned training events and leave to ensure coverage. No other calendar management is required. 

(U) Attend regular team meetings; meet as needed with Sponsor/division/customer contacts; brief incoming students as needed to ensure incoming personnel are aware of proper processes for completing training.

(U) Assist with placing supply orders, as needed. Back up teams for both Sponsor sides, as needed, to cover training actions (enrollments, facilitation planning, etc.).

(U) Manage applications for training enrollments based on stated criteria; manage course scheduling, and monitor pre-course training and building access. Will be required to routinely reserve classrooms and arrange VTCs for various presentations as needed.

We are GDIT. The people supporting some of the most complex government, defense, and intelligence projects across the country. We deliver. Bringing the expertise needed to understand and advance critical missions. We transform. Shifting the ways clients invest in, integrate, and innovate technology solutions. We ensure today is safe and tomorrow is smarter. We are there. On the ground, beside our clients, in the lab, and everywhere in between. Offering the technology transformations, strategy, and mission services needed to get the job done.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.