Senior Military HR Administrative Assistant / Executive Assistant

Clearance Level
Top Secret/SCI
Category
Business Administration
Location
Aurora, Colorado

REQ#: RQ52440

Travel Required: None
Public Trust: None
Requisition Type: Regular

Position Skill Qualifications:

  • Coordinate and Communicate with Human Resources and Manpower from all agencies
  • Experience preparing and processing military awards and decorations and officer and enlisted performance reports
  • Ensure reports, relevant documentation, papers, etc. is reviewed by senior HRMS Lead, prior to dissemination
  • Obtain feedback from customers, bench-mark and continuously seeks ways to increase effectiveness and efficiencies in assigned tasks
  • Experience in a joint environment, to include working with military services, government agencies, and contractors
  • Must possess excellent Microsoft office suite skills and have a foundation of personnel type databases and be able to discern system requirements
  • Must be able to discern quickly, high volume of competing and even conflicting priorities
  • Must possess the ability to communicate well in a helpful and positive manner; by maintaining composure and providing concise and accurate information
  • Must possess the ability to work independently, as well as part of a team
  • Must be a motivated self-starter, with a strong work ethic
  • Must possess professional briefing skills and ability to build and convey informative, persuasive and decision making briefs
  • Experience using TIER is desired but not required

General administrative duties may also include:

  • Maintain a schedule of appointments for a manager or office
  • Answer routine telephone calls; direct calls and take messages
  • Greet and escort visitors
  • Retrieve; sort; and distribute incoming mail; newspapers; faxes; and other publications/documents
  • Arrange for the delivery of outgoing mail/packages with the mailroom
  • Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
  • Draft; proofread; edit and coordinate correspondence
  • Perform research and retrieve information from databases and other resources
  • Maintain tracking records and filing systems; archive files
  • Maintain; update and serve as focal point for databases or spreadsheets
  • Assist in planning; scheduling; organizing; and execution of meetings; events; conferences; and off-sites
  • Participate in meetings and events: may serve as recorder and may present position-related information
  • Prepare access rosters and request security clearance transfers
  • Assist in ordering supplies/equipment and arranging for office equipment repairs
  • Perform administrative back up support for other offices
  • Recommend innovative processes to improve the efficiency and effectiveness of the office
  • Compose written communication in response to complex customer queries
  • Prepare routine status reports and track office-related metrics
  • Manage routine website content updates and coordinate more complex website changes with webmaster
  • Coordinate scheduling; organizing; and execution of meetings; events; conferences; and off-sites
  • Attend meetings; events; and forums
  • Assist in maintaining inventories; records; and receipts
  • Coordinate office renovations and relocation activities
  • Performs a variety of general administrative tasks in support of the day-to-day operations of an office group or customer.
  • Performs a variety of general administrative tasks, such as preparing reports and correspondence, coordinating travel and meeting arrangements, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer.
  • Compiles and analyzes various contract, program, and financial data using various database programs, and prepares monthly status reports based on the results.
  • Collects and inputs timesheet information into automated accounting system and processes labor corrections.
  • Processes purchasing requisitions, invoices for consultants and subcontractors, and travel and expense reports.
  • Serves as point of contact for the office or group on issues related to accounting, human resources, purchasing, and other departments, as well as external contacts such as customers, vendors, and subcontractors.
  • May provide work leadership to less experienced clerical and administrative personnel.
  • Participates in special projects as required.

At GDIT, our "People First" culture commits to every employee feeling valued and supported throughout their career.  Our comprehensive Total Rewards package – including programs focused on financial, physical, emotional and social well-being – demonstrates this commitment.

 

ABOUT:

General Dynamics Information Technology solves our customers’ challenges through future-focused technology and services, ingenuity and deep mission-knowledge. Partnering with government, defense, the intelligence community, industry leaders and cutting-edge technology companies, we deliver solutions that make a difference – helping our customers to advance mission performance, transform operations and discover opportunities to build a better future.

 

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We are GDIT. The people supporting some of the most complex government, defense, and intelligence projects across the country. We deliver. Bringing the expertise needed to understand and advance critical missions. We transform. Shifting the ways clients invest in, integrate, and innovate technology solutions. We ensure today is safe and tomorrow is smarter. We are there. On the ground, beside our clients, in the lab, and everywhere in between. Offering the technology transformations, strategy, and mission services needed to get the job done.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.