Scientific Operations Coordinator

Scientific Operations Coordinator

Position Summary

The Scientific Operations Coordinator will provide contractor administrative and operational support across multiple task orders supporting EPA programs and projects. This position requires a highly organized, detail-oriented professional capable of coordinating travel, processing invoices, supporting virtual meetings, monitoring shared email boxes, and assisting with general administrative functions. The Scientific Operations Coordinator will work closely with task order leads and project teams to ensure timely, consistent, and reliable support across all assigned EPA contracts.

Key Responsibilities

Contractual and Administrative Support

• Provide administrative support across multiple EPA task orders, ensuring consistency with contract requirements, deliverable schedules, and applicable procedures.
• Coordinate domestic travel authorization requests in accordance with EPA and internal contractor policies, including itinerary preparation, logistics, and documentation tracking.
• Process subcontractor travel invoices and support routine financial documentation, maintaining accurate logs and assisting with invoice reconciliation aligned to specific task orders.
• Monitor and manage shared email boxes for EPA project teams, triaging incoming communications, flagging high-priority items, and routing inquiries to appropriate staff.
• Provide administrative and technical support for EPA-related virtual meetings, workshops, and webinars, including scheduling, platform setup, distributing agendas, and supporting real-time facilitation.
• Record accurate, professional meeting notes and distribute summaries, decisions, and action items in accordance with task order reporting requirements.
• Manage scheduling activities, including coordinating availability across contractor and EPA staff, reserving virtual or physical meeting space, and preparing materials.
• Develop, format, and maintain course completion certificates for EPA training sessions, ensuring accuracy of participant information and consistency with branding and reporting needs.
• Support general office workflows, document management, task order tracking, and other administrative tasks as assigned.
• Perform data validation, analysis and cleansing to ensure accuracy and completeness of data.
• Analyzes and organizes technical data and reports into summaries for management review
• Prepares technical reports and presentations
• Participates in test programs and prepares reports of test results

Required Qualifications

• Bachelor of Science degree
• US Citizenship
• 3 years of administrative, project coordination, or analyst experience.
• Demonstrated ability to support multiple projects or task orders simultaneously within a deadline-driven environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams).
• Strong written and verbal communication skills.
• Outstanding organizational skills, attention to detail, and ability to prioritize tasks.
• Ability to work effectively with diverse project teams.

Preferred Qualifications

• Experience supporting federal government contracts.
• Familiarity with federal travel regulations.
• Experience with invoice processing, financial tracking, or contract support documentation.
• Experience developing professional templates, certificates, or formatted documents.
• Knowledge of EPA program areas or environmental program administration (a plus, but not required).

Competencies

• Positive attitude
• Attention to detail
• Project coordination
• Time management
• Customer service orientation
• Problem solving
• Professional communication
• Adaptability and willingness to learn
• Ability to work across multiple projects and handle competing priorities
• Interested in using AI tools to streamline work processes

GDIT IS YOUR PLACE
At GDIT, the mission is our purpose, and our people are at the center of everything we do.

• Growth: AI-powered career tool that identifies career steps and learning opportunities
• Support: An internal mobility team focused on helping you achieve your career goals
• Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off
• Flexibility: Full-flex work week to own your priorities at work and at home
• Community: Award-winning culture of innovation and a military-friendly workplace

OWN YOUR OPPORTUNITY
Explore a career in science and research at GDIT and you’ll find endless opportunities to grow alongside colleagues who share your curiosity for discovery and innovation.