Executive Assistant

General Dynamics Information Technology is seeking an Executive Assistant primarily to support a Vice President, General Manager. To be successful in this role, you should be well-organized, proactive, communicate effectively, possess strong time management skills and be able to act with minimal guidance.  Ideally, GDIT is seeking a person who can take on multiple challenges and design solutions; someone who is enthusiastic in supporting the needs of a growing global technology company. 

You will contribute to the efficiency of our team by providing personalized and timely support to the Vice President, General Manager. We are seeking a highly self-motivated professional who can manage workload by prioritizing tasks in a fast-paced corporate environment. 

MEANINGFUL WORK AND PERSONAL IMPACT
As an Executive Assistant, the work you’ll do at GDIT will be impactful.

• Manage, coordinate, and update calendar schedules in Microsoft Outlook
• Organize and prioritize a daily workload of tasks
• Meet deadlines with multiple tasks and projects in a fast-paced, quickly changing environment. 
• Maintain an organized filing system of electronic documents
• Organize and support in-person and virtual meetings including Business Reviews, All-Hands and Town Hall meetings and special events.  Includes reserving rooms, preparing for event, ordering catering as necessary and coordinating with on-site facilities and IT.
• Coordinate with other functions within the company on document signature requests.
• Maintain strict confidentiality with all matters and manage dissemination of personal information
• Organize and book travel including following security processes; prepare and submit expense reports for travel reimbursement
• Manage procurement card expenses for the team
• Answer and route phone calls, mail and e-mail messages and handle wide-range information dissemination as necessary
• Greet guests including vendors, customers, and other professionals for office visits
• Update and maintain organizational charts, electronic records and confidential files
• Communicate effectively with executive leaders in order to keep them informed of upcoming commitments and responsibilities
• Collaborate to improve processes and procedures within team
• Maintain professional relationships with the other executive assistants who support the Leadership teams; support the other assistants by acting as a back-up as necessary
• Provide team updates on events happening within GDIT

WHAT YOU’LL NEED TO SUCCEED

Bring your EXECUTIVE ASSISTANT expertise and drive for innovation to GDIT.

The Executive Assistant must have:

• Experience: 8+ years of experience as an Executive Assistant or in a senior administrative support role and an Associates Degree or equivalent
• Role requirements:
  • Strong judgment and discretion in handling confidential or sensitive information.
  • Excellent written and verbal communication skills, with the ability to interact professionally across all levels of the organization
  • High emotional intelligence, strong interpersonal skills, and the ability to build trusted relationships with executives, peers, and external partners
  • Demonstrated ability to take initiative, anticipate needs, and work independently in a fast-paced, dynamic environment
  • Highly organized and detail-oriented, with strong prioritization and time management skills
  • Curious about emerging technologies, such as AI and eager to explore new ways to enhance productivity and effectiveness
• Technical Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.) and comfortable with new learning tools. Experience with systems such as Concur (or similar expense reporting tools), SharePoint, and virtual meeting platforms.

Location: This role will require working in our GDIT facility in Falls Church, Virginia. Must be comfortable working a minimum of three (3) days per week in office and flexible attending special events, as requested