Administrative Specialist - TS/SCI w/Polygraph

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

• Working in a discreet environment handling sensitive and personal information daily

• Completing transactional duties with special attention to detail, being organized, and multi-tasking

• Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

• Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include:

• The AA is expected to work largely independently while relying on fellow AAs, MSAs, the GTM, and their senior managers for guidance

• The bulk of the responsibilities are administratively transactional and the AA will be asked to be proactive, resourceful, and a positive individual that is able to represent their primary department to visitors of all levels of seniority

• No travel is required for this position

• The AA should be able to perform back-up duties for other officers within the work unit to ensure administrative support coverage

• The AA should be able to perform basic functions across multiple Sponsor systems to include: Outlook, MS Office, and the Sponsor Access Request System

• The AA should be able to perform basic IT skills, specifically updating and monitoring spreadsheets and other records in MS Office applications, to include Excel and Word

• The AA will be asked to understand basic use of the Sponsor's Internal Communication Tool, Sponsor Expense System, and the Sponsor's Travel planning databases

• The customer is willing to support training through Sponsor programs and the company providing ongoing job training to meet core competencies

• Prior sponsor experience is preferred

• The AA will be asked to initiate and monitor check-in/out procedures for personnel, including submitting new user accounts and access requests on a regular basis and will send status reports of the actions to management groups within the office

• These typically consist of 3-6 personnel per month and will include updates to phone cards and email aliases

• The AA will also be responsible for opening/closing conference rooms each day and could be asked to act as the Vault Custodian

• The AA will be responsible for greeting and escorting visitors and guests along with coordinating VIP access parking and compound access

• The AA will also coordinate visitor access by passing needed security clearance information

• The AA will also act as the backup timekeeper for the department and may serve as a backup to other departments as well

• The AA will manage or assist in managing the administrative workflow and day-to day activities of a work unit

• They will maintain a schedule of appointtnents, monitor email, and telephones for the Chief and other officers in the department

• The AA will lead the day-to-day administrative activities in the department and may be asked to surge or fill in where necessary to other departments within the Mission Center

• The AA will also assist in preparing books for interview panels by compiling and organizing the books as directed by department management

• Update and manage shared folders on the system, updating postings, announcements, documentations, calendars, and organizational charts

• Tracks various tasking and keeps management informed of status; staff-internal actions usually tracked verbally or via emails when appropriate

• Completes tasks as assigned by leadership. Actions are tracked via the Sponsor Action Tracking tool and coordinated between other Directorate entities

WHAT YOU'LL NEED TO SUCCEED:

• The position requires an active TS/SCI with Polygraph clearance

• HS Diploma and 7 years of relevant experience or equivalent combination of education and experience

• Core hours are expected to be at minimum of 0800-1630 or 0830-1700; the AA will be asked to work from 0800 to 1800 twice weekly

• Proficient Word, Excel, Outlook, PowerPoint

• Able to perform duties with minimal supervision and some team interaction

• This position is on customer site

GDIT IS YOUR PLACE:

• 401K with company match

• Comprehensive health and wellness packages

• Internal mobility team dedicated to helping you own your career

• Professional growth opportunities including paid education and certifications

• Cutting-edge technology you can learn from

• Rest and recharge with paid vacation and holidays

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